Mary-Rita O'Shea, City Clerk
Melissa Ripley, Assistant City Clerk
The City Clerk’s office is the official record keeper for the City of Melrose. Our mission is to maintain and protect these records in the best possible manner and service the public by providing the information in an efficient and timely manner. The City Clerk supports the Board of Aldermen with meeting preparation: agenda, clerk's the Board of Aldermen meetings and generates the meeting minutes. Further the Clerk provides administrative support to the Board of Appeals, Board of Registers of Voters and Supervises the Election Administrator.
Effective, January 1, 2017, the City Clerk serves as the Records Access Officer (RAO) for all Public Records requests with the exception of – Fire, Police, DPW, Retirement Office and Schools, as they have one designated as RAO for their respective departments
Our office holds City Vital Records (Birth, Death, & Marriage) dating back to the 1800s. Recording of the records has changed over the years, but the importance of protecting and retaining these records has always been and will continue to be a high priority.
In our office you will find:
- Vitals Records
- Birth Records (on-line ordering available)
- Death Records (on-line ordering available)
- Marriage intentions (must be done in the office)
- Marriage Licenses (on-line ordering available)
- Amendments to Vital Records (within the regulations set forth by the Registry of Vital Records)
- Dog Licenses (on-line ordering available starting Jan 1, 2018)
- Business Registeration and Certificates
- Licensing of Hackney, Taxi/Livery, Class I & II Motor Vehicles, Common Victullar, Secondhand Dealer, fuel storage
- Claim forms
- Planning Board/ ZBA Filings
- Document filings
- Decisions and Appeal recordings
- Public Meeting postings
- Raffle and Bazaar Permits
We also provide the following:
- Elections (Voter information/registration/absentee ballots/campaign finance)
- Justice of the Peace
- Notary Public
- Oaths for Public Office
New On-line ORDER AND PAYMENT SERVICES AVAILABLE. Please note, most services are available on-line, however some services might require additional information.
For birth and death records, you will need the date of the event, the first/last name of the person.
Birth Records notes: If you were born in Melrose or if your Mother lived in Melrose at the time of your birth we can provide you with your birth record. In some cases the birth record is restricted. There are many reasons for a restriction. If the record you are inquiring about is restricted; we can’t give you any information about the record over the phone. You will be required to provide identification for the restricted record(photo with your name at the time of the child’s birth). Only the people listed on the record can receive a copy of the record or receive information about the record. However, if you have a court order granting you the rights to the record we will accept that (must be within 60 days and have an official seal).
Death Record notes: If the cause of death on the death certificate is pending, it means that an autopsy needs to be performed. The Office of the Medical Examiner will send us their findings once they have completed them. Often it takes between 3-6 months to receive this information.
For certified copies of Marriage Licenses, you will need the date of the event, the first/last name of Party A and Party B. If you filed your marriage intentions in Melrose, we will have your marriage license. If you filed marriage intentions in another community, you will need to visit that community for a copy of your marriage license.
|Mary Rita O’Shea||City Clerk||(781) 979-4116|