City of Melrose Positions

Health Department
Sanitary Inspector

Public Safety
Administrative Assistant

Letter and resume by 6/30/09 to humanresources@cityofmelrose.org or 
HR, 562 Main Street, Melrose, MA 02176
ADA/EEO

General:

·      The Sanitary Inspector works under the supervision of the Director of Public Health to perform sanitary inspections to ascertain compliance with Board of Health regulations, City Ordinances and State rules and regulations in the City of Melrose and the Town of Wakefield.

Duties:

·      Respond to complaints in a professional and timely manner following standard operating procedures.

·      Perform a variety of inspections including, but not limited to, food establishments, recreational camps, tanning establishments, housing, public and semi-public swimming pools, subsurface waste water disposal systems, lead paint, rodent, and vermin, noise, and nuisance.

·      Perform necessary testing, collect samples and arrange for laboratory tests as required to ascertain compliance with applicable laws and regulations.

·      Cite and notify violators.

·      Complete appropriate paperwork and documentation for enforcement and ensure corrective action.

·      Perform other professional and administrative duties as assigned.

·      Maintain knowledge of current developments in public and environmental health.

Qualifications:

·      Graduation from a four year college or university with an undergraduate degree in the sciences, public/environmental health, or related field.

·      One year experience in public health or an equivalent combination of education and experience.

·      Knowledge of computers to include Microsoft Window application.

·      Currently a Registered Sanitarian or ability to obtain registration.

·      Lead Determination license or ability to obtain said license.

·      Certified Pool Operator or ability to obtain registration.

·      Valid Massachusetts driver’s license and reliable transportation.

·      Knowledge of state public health regulations and laws & the ability to explain such information to the public.

·      Excellent verbal and written communication skills.

·      Skill in operation of appropriate equipment.

·      Ability to maintain confidentiality.

·      Ability to work in a variety of physical settings and weather conditions.

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Summary:
Under the direction of the Public Safety Finance Administrator the Assistant is responsible for accounting and administrative support for the Public Safety Departments and provides secretarial support to the Chief of Police.

General Administrative Duties:
Manage communications for the Chief of Police, write correspondence, process mail, order supplies and capital equipment.

Financial Management:
Assist the Public Safety Finance Administrator in budget development and management, accounts payables and receivables for the Police and Fire Departments.

Payroll:
Assist in preparing weekly payroll for approximately 100 employees (police and fire) including overtime, step increases, leave pay, longevity pay, educational incentives, holiday pay, stipends, reimbursable fees, clothing allowance, deductions, details, sick time buyback and calculating retroactive pay increases after Contract settlement.

Recordkeeping – Police and Employment:

• Employment files and Attendance Records: for Police Department personnel.
• Arrest Files: Log arrests on a daily basis electronically logging continuances for court prosecution, maintain arrest file as required by law, establish arrest cards for file, make arrest folders for related police reports, correspond with police prosecutors, establish in advance year to year court records.
• Summonses: record summonses and witness summonses for Melrose and out of town departments.
• Motor Vehicle Accidents: Maintain and provide correspondence with insurance companies, witnesses and victims of motor vehicle accidents.
• Parking Violations: Collate and record all parking violations and communicate with parking ticket collection vendor.
• Citations: record and file.
• Records Section Dissemination: answer all queries and request for official documents as requested and required by law.
• Licensing: Issue and maintain all Hackney permits.
• Details: Tracks Detail assignments, invoice responsible party; deposit the receivables and make disperses.

Recruitment:

• In cooperation with the City’s Human Resources Department and the Chiefs, assist in managing process, procedures and paperwork required by the Civil Service Unit, Commonwealth of MA, Public Safety Program.

Qualifications:

• Three years of related and progressively responsible experience in an office environment as an office manager or administrative assistant.
• Excellent organizational skills and attention to detail.
• Advanced computer skills in Microsoft Office Productivity Suite including OUTLOOK, WORD, Power Point and EXCEL and Quick Books. Familiarity with MUNIS preferred.
• Must be a confidential employee as defined by the Massachusetts General Laws.

• Must be able to type 80 words per minute.

• Ability to work in fast paced environment and possess the ability to balance many priorities ability to work effectively with a diverse group including public safety personnel, vendors, city departments, state and federal agencies, the public, elected officials and fellow employees.

Physical Requirements: Normal office environment accessed by stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is frequently required to walk, lift, sit, kneel, talk and/or hear. The employee is frequently required to use hands to finger, handle, operate objects, and reach with hands and arms. The employee will regularly use computer keyboards requiring hand-eye coordination and finger dexterity.  The employee must occasionally lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

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